Your to-do list can be your biggest asset but can also be a liability, if not properly managed. The aim is to stay productive, efficient and effective at the end of the day.
Here are 10 Tips for a Powerful To-Do List:
- Consciously prioritize – Categorizing tasks into low, medium, high, and top priority tells you what needs to be done first.
- Set the urgency – When does the task need to be done? Today, tomorrow, a week from now, a month from now. Tasks that need to be done today would be higher on your list than those that need to be done in a week
- Determine the effort involved – Sending a quick email to a friend or co-worker is easier than creating a report. The differences in effort for these tasks are important to note. Categorizing a task as easy, average, hard, or brutal really gives you insight. For example, complete brutal tasks if you have a ton of energy and feel productive, and easier tasks when you feel you’re having an off day
- Use technology to help you – Time management software is a great way to stay organized. There are a ton of options out there, and a lot are affordable or free. I recommend only using one or two. Too much technology can actually make you less productive.
- Assess spontaneous tasks critically – Here’s how it plays out. Someone contacts you and says,”You need to do this now! It’s urgent.” Is it really? Or is that person just trying to put themselves at the top of your to-do list. Be sure to critically assess the importance whenever you’re given a spontaneous task. Run it through the priority, urgency, and effort test. That way you can be deliberate about what gets added.
- Segment projects into tasks – One of the most valuable skills on this planet is the ability to take a project and break it into manageable tasks.
- Review and edit the list throughout the day – The to-do list is a living, breathing document that can change at any moment. It is a direct reflection of who we are because it controls what we do. Review it throughout the day and edit it as needed.
- Review and assess progress – You should schedule a time at the end of the day to assess your task list. Why did a task take longer than you thought? Why was a task so easy then you thought it would be hard? This self-evaluation helps you understand your workflow.
- Include calendar events – Cross-referencing your to-do list with your calendar will help you find the time gaps where you can get stuff done.
- Make time for your life– Be sure to add fun activities and hobbies to your to do list. For example, I add rock climbing to my list because I love it. You should do the same for what you love to do.
Source : timemanagementninja.com